How Does a Reviewer Suggest Changes in Text

Lesson 26: Track Changes and Comments

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Introduction

Let's say someone asks y'all to proofread or collaborate on a document. If you had a printed re-create, you might employ a crimson pen to cross out sentences, mark misspellings, and add comments in the margins. Word allows you to do all of these things electronically using the Runway Changes and Comments features.

Optional: Download our do document.

Picket the video below to larn more about track changes and adding comments.

Understanding Track Changes

When you turn on Track Changes, every change you lot brand to the document will announced as a colored markup. If you delete text, it won't disappear; instead, the text will exist crossed out. If you add text, it will exist underlined. This allows yous to run into edits before making the changes permanent.

tracked changes in a document

If at that place are multiple reviewers, each person will exist assigned a different markup colour.

To turn on Runway Changes:

From the Review tab, click the Rail Changes control.
Track Changes will be turned on. From this signal on, any changes y'all brand to the document will appear as colored markups.

Your tracked changes may wait different from those seen higher up, depending on your calculator's markup settings.

Reviewing changes

Tracked changes are really just suggested changes. To become permanent, they must be accepted. On the other hand, the original author may disagree with some of the tracked changes and choose to reject them.

To accept or refuse changes:

Select the change you lot want to accept or pass up.
From the Review tab, click the Accept or Turn down control.
The markup will disappear, and Give-and-take volition automatically jump to the next change. You can continue accepting or rejecting each modify until you have reviewed all of them.
When yous're finished, click the Track Changes control to plow off Rail Changes.

To accept all changes at once, click the Have driblet-downwards pointer, then select Accept All. If y'all no longer want to track your changes, yous tin select Take All and Stop Tracking.

accepting all changes in a document

Rail Changes viewing options

If yous accept a lot of tracked changes, they may become distracting if you're trying to read through a document. Fortunately, Word provides a few means to customize how tracked changes appear:

Unproblematic Markup: This shows the final version without inline markups. Scarlet markers will appear in the left margin to betoken where a modify has been made.
All Markup: This shows the concluding version with inline markups.
No Markup: This shows the final version and hides all markups.
Original: This shows the original version and hides all markups.

To hide tracked changes:

From the Review tab, click the Display for Review command to the right of the Track Changes command.
Select the desired option from the drop-down card. In our example, we'll select No Markup to preview the final version of the document before accepting the changes.

You lot can also click the marking in the left margin to switch between Simple Markup and All Markup.

hiding tracked changes from within the document

Think that hiding Runway Changes is not the aforementioned equally reviewing changes. Yous will however need to have or decline the changes before sending out the final version of your document.

To evidence revisions in balloons:

Most revisions announced inline, meaning the text itself is marked. You lot tin can too cull to testify the revisions in balloons, which moves most revisions to the right margin. Removing inline markups tin make the document easier to read, and balloons also offering more detailed information about some markups.

From the Review tab, click Evidence Markup > Balloons > Show Revisions in Balloons.
Most revisions will announced in the right margin, although any added text will notwithstanding appear inline.

To go back to inline markups, y'all tin can select either Show All Revisions Inline or Show Merely Comments and Formatting in Balloons.

Comments

Sometimes you may desire to add a comment to provide feedback instead of editing a certificate. While it's oftentimes used in combination with Track Changes, you don't necessarily need to accept Rail Changes turned on to add together comments.

To add together comments:

Highlight some text, or place the insertion signal where you lot want the comment to appear.
From the Review tab, click the New Comment control.
Type your annotate. When yous're washed, you tin can close the comment box by pressing the Esc key or past clicking anywhere exterior the annotate box.

To delete comments:

Select the comment you want to delete.
From the Review tab, click the Delete control.
The comment volition be deleted.

To delete all comments, click the Delete drib-down arrow and select Delete All Comments in Document.

deleting all comments at once

Comparison documents

If y'all edit a document without tracking changes, it'southward yet possible to apply reviewing features such as Take and Decline. Y'all can do this by comparison two versions of the document. All you demand is the original document and the revised certificate (the documents must also have dissimilar file names).

To compare ii documents:

From the Review tab, click the Compare command, then select Compare from the drop-downwards menu.
A dialog box will announced. Cull your Original certificate by clicking the driblet-downwardly arrow and selecting the certificate from the list. If the file is non in the listing, click the Browse push button to locate it.
Choose the Revised document, then click OK.
Word volition compare the two files to decide what was changed and then create a new certificate. The changes volition announced as colored markups, just like Rail Changes. Yous can then utilise the Accept and Pass up commands to finalize the certificate.

Claiming!

Open our practise certificate.
Plow on Track Changes and show All Markup.
In the Tracking group, choose Show Revisions in Balloons.
In the kickoff paragraph, edit the second sentence and then it reads It was a pleasure to meet with you and tour the facility.
In the second paragraph, change the word techniques to strategies.
Change the font of the letter to Cambria, 12 pt.
In the third paragraph, select the words Cheers and insert a comment that says Put this on the same line as Quality Effects.
At this point, your letter should look something something similar this (Note: The markup color may vary):
Click the Accept drop-down arrow and select Accept All Changes and Stop Tracking.

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